Corporate retreats · Ukraine

Offsites in Ukraine, arranged with a paper trail

draxonni.com coordinates; venues, hotels and activity providers deliver; every arrangement is written into a dossier before anyone travels. Send us a brief and you receive three inspected venue options with meeting specs and a costed agenda.

Request a shortlist See the sample agenda
Group size
12 to 180 pax · one contract
Regions
Carpathians, Lviv, Zakarpattia, Kyiv oblast, Odesa
Duration
2 to 5 days · arrival day counted
Meeting facilities
Ceiling height, projection distance and breakout count verified on site
Fees
€480 shortlist fee, credited against €38 per participant coordination
Ruled meeting table in a timber-framed Carpathian lodge set for a company session

Fees

Fees stated before the brief

Two fees cover our work. Nothing is added to what venues, hotels and activity providers invoice you.

Shortlist fee
€480once per project, credited in full against the coordination fee once the retreat is confirmed.
Coordination fee
€38per participant, covering venue inspection, contracts, the transfer schedule and the on-site run.
Minimum engagement
10participants or two nights, whichever the programme reaches first.
Supplier invoices
0%markup. Rooms, meeting space and activities are passed through at cost, with no commission from suppliers.

Both fees are fixed before work starts and written into the dossier, so the budget you approve is the budget that is invoiced.

Request a shortlist

02 / Assembly

From brief to on-site run

Four stages. Each ends with a written artefact you can hand to finance or to your own team.

Send a brief

  1. 01

    Brief

    Group size, dates, budget band and the reason for the trip. Gaps come back as written questions within one working day, so nothing is assumed on your behalf.

    Output: written brief · 48 h

  2. 02

    Venue shortlist

    Three options, each inspected on site. You receive floor plans, ceiling heights, breakout counts and projection distances instead of brochures.

    Output: 3 venues · site-checked

  3. 03

    Logistics build

    Transfers, room blocks, meeting facilities and group activities collect in one dossier: timings, named owners, contingency lines and weather fallbacks for each block.

    Output: 1 dossier · all owners named

  4. 04

    On-site run

    A coordinator travels with the group. When weather or flights move, the schedule is rewritten on the spot and the dossier is updated, not abandoned.

    Output: coordinator on the ground

Region index

Five operating regions, inspected on site. Venue counts are properties we have walked, measured and can hold for your dates.

Where we can place your group

Shortlists are capped at three per region so each option is inspected on site. Request a shortlist

Sample agenda

Three days, 40 participants, Carpathians. Times are illustrative; the dossier fixes them in writing.

A three-day structure that holds up with a real group

Every row names an owner, so nothing waits on a verbal promise. Meeting blocks are built backwards from the room: ceiling height, projection distance, breakout count.

Sample agenda, spring season, single venue
TimeBlockOwnerLogistics
Day 1 · Thursday
09:30Arrival and room handoverVezha coordinatorTwo coaches from Kyiv, 4h with one stop
11:00Briefing and objectivesClient HR leadTheatre setup, 60 seats, screen at 3.2 m
14:30Workshop blockExternal facilitatorTwo breakouts, 3 m ceiling, whiteboards
19:00Dinner and introductionsVenuePrivate room, 40 covers, dietary list 7 days prior
Day 2 · Friday
09:00Strategy sessionExternal facilitatorMain hall, projection checked at 2h before start
12:30Mountain walkActivity provider3h loop, moderate fitness, indoor fallback booked
16:00Free blockParticipantSpa and pool held open until 18:00
19:30Group dinnerVezha coordinatorTwo minibuses, depart 19:00, return 22:30
Day 3 · Saturday
09:00RetrospectiveClient HR leadTwo breakout rooms, 8 participants each
11:30Checkout and luggage storeVenueLate checkout held for six rooms
13:00Return transferVezha coordinatorDepart 13:00, arrive Kyiv 17:00, rail buffer 40 min

Room specifications and contingency lines are confirmed before arrival. Request a shortlist or read the full retreat scope.

A 96-person engineering offsite, held through a grid outage

  • 96participants
  • 4days on site
  • 3venues shortlisted
Meeting hall prepared for a company retreat, with rows of chairs and a projection screen
Main hall, 240 sq m, set theatre style for the opening session.

A Kyiv software company asked for four days with two parallel tracks: an engineering planning block and a leadership session, close enough to share transfers but not in the same building. We inspected seven venues in the Carpathians, shortlisted three, and placed the group in Polyanytsia with a hall of 240 sq m, a 4.2 m ceiling and a separate breakout room for eight.

Two days before arrival the regional grid schedule changed. The venue generator covered the main hall only, so the leadership session moved to the morning block and the transfer window shifted to the afternoon. Meeting facilities were re-walked with the venue technician that evening.

What changed12 sessions delivered, none dropped, and 9 of 9 team leads rated the technical setup as adequate in the post-trip review.

Request a shortlist for your group

Next step

Shortlist requests are reviewed on Thursdays for the following week.

Send the brief. We return three inspected venues.

Give us the group size, the region and the dates. A written dossier follows within five working days, with meeting facilities specified against your agenda: ceiling height, projection distance, breakout count.

Request a shortlist What a dossier includes

Fees

  • €480 shortlist fee, invoiced once per brief and credited against the coordination invoice.
  • €38 per participant coordination fee, quoted in full before any venue is booked.

Prefer to talk it through? Call +380 687 075 6278 or write to contact@draxonni.com.