What to send, and who answers

Send the group size, the month, and the city you have in mind. If the agenda is still open, say so. A rough intent is enough to begin.

What we need
Headcount with a working range, preferred dates or a two-week window, region preference, and whether meeting rooms are required. A budget band helps us sort venues before the first call.
Response time
One working day for an acknowledgement. A three-venue shortlist follows within five working days for groups up to 120 people. Larger or multi-city programmes take longer, and we say so up front.
Who replies
A planner from the Kyiv bureau, named in the first message, reachable at contact@draxonni.com or +380 687 075 6278. The same person runs the site check before arrival.

Next: open the shortlist form. The fee is explained in the fee note below the form.

No payment is taken at this stage. We confirm the fee in writing before any booking.

Fees & terms

What a shortlist costs and what it commits

Every figure below is stated before a single venue is contacted. Nothing is invoiced until the brief is signed.

Shortlist fee
€480 flat, credited in full against the coordination fee once the retreat is confirmed.
Coordination fee
€38 per participant, covering venue liaison, accommodation blocks, meeting-room specification and activity booking.
Minimum engagement
16 participants and 2 nights. Smaller groups are quoted individually.
Cancellation
The shortlist fee is non-refundable once site inspection begins. Venue and hotel deposits follow each supplier's own terms, listed in the dossier before signature.

Full conditions sit in the Cancellation and Refund Policy. To start, use the shortlist request form.