Kyiv · venue sourcing, hotels, meeting facilities, group activities
Service scope
Dossier section 02
Vezha coordinates; venues, hotels and activity providers deliver. Everything agreed for a corporate retreat in Ukraine is written into one dossier you can hand to finance and to your operations lead without a second explanation.
Service scope
Vezha coordinates; venues, hotels and activity providers deliver. Each item below is contracted, scheduled and cross-checked in writing before your group travels.
Hotels, sanatoriums and converted estates screened against your agenda rather than a brochure. Shortlists are capped at three so each option is inspected on site instead of listed.
3 options · on-site inspection · written comparison
Contracted allocations with cut-off dates and release terms stated up front. Single, twin and quiet-floor rooms are confirmed against a name list 14 days before arrival.
Deposit terms · 14-day name list · no release surcharges
Ceiling height, projection distance, breakout count and theatre capacity are specified per session. A site check of the plenary room is performed before your group arrives.
Ceiling height · projection distance · breakouts · theatre capacity
Season-aware options with stated duration bands, fitness levels and a named indoor fallback for each outdoor block.
1.5-4 h bands · 3 fitness levels · weather contingency per block
Coaches and minibuses timed to the agenda, with driver hours and border buffers written into the schedule rather than added on the day.
Coach and minibus · driver-hour limits · 2 h buffer at borders
Contracts, rooming lists, floor plans and timings sit in one dossier. Request a shortlist or see a sample agenda.
Sample agenda
A 48-person retreat run near Slavske. Owners are named in the dossier, and times move with flight arrivals.
| Time | Block | Owner | Logistics |
|---|---|---|---|
| Day 1 · Kyiv arrival | |||
| 07:30 | Airport transfers | Vezha logistics | 2 coaches, 40 min |
| 10:00 | Opening brief | Client HR | Room A, theatre 60 |
| 13:00 | Working block | Facilitator | 4 breakouts, 3.4 m ceiling |
| 19:00 | Group dinner | Venue | Private hall, 48 seats |
| Day 2 · Carpathians | |||
| 09:00 | Workshop | Facilitator | Projection throw 4.2 m |
| 14:00 | Ridge walk | Activity provider | 3 h, moderate, rain route |
| 20:00 | Fireside | Vezha host | Terrace, heaters on standby |
| Day 3 · Departure | |||
| 09:30 | Retrospective | Client leads | Breakouts 1 to 3 |
| 12:30 | Lunch and departures | Venue | 2 transfers, 1 h 20 to Lviv airport |
Meeting specs are set against this agenda before arrival: ceiling height, projection distance and breakout count are checked on site. Request a shortlist
Send the group size, the region and the dates. You receive a three-venue shortlist plus a written fee note: a 480 EUR shortlist fee, credited against a 38 EUR per-participant coordination fee.